Parent Information Handbook

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Our Parent Information Handbook shares with you answers to your most frequently asked questions including our Uniform & Grooming Policy, start and finish times, etc. etc.

Should you have any further queries or require more detailed information, please do not hesitate to contact the College Reception on 9852 0500.

 Click here to access our Parent Information Handbook

 

Our Story

LearningWheels2


Catholic Learning Community St John XXIII


John XXIII Catholic Primary School
Kindergarten - Year 6

St Mark’s Catholic College
Years 7 - 12

College Hours
8:45 am – 3:05 pm (Primary)
8:30 am – 2:50 pm (Secondary)
9:00 - 5:00 pm Monday to Thursday (Library)
8.00 am – 3.30 pm Monday to Friday (Finance)

College Office Hours
Monday to Friday (School Terms only) 8:00 am - 3:30 pm

Email
stanhopegardenscps@parra.catholic.edu.au
stmarks@parra.catholic.edu.au

Website
http://www.clcstanhope.catholic.edu.au

College Principal
Dr Peter Webster

 

 

 

 

On behalf of the students, staff and parents of the Catholic Learning Community of St John XXIII, I welcome you to a new year at our College.

Whether you are continuing your journey with us, or joining us for the first time, we hope that this year is rewarding, challenging and supportive.

I look forward to working with you in the year ahead.

Dr Peter Webster

"Educating our children today to nurture in them hope, courage and the capacity to be Christian leaders of tomorrow."

The Mission of our community is expressed through the core values of:

  • Faith  |  Xavier House (St Patrick)
  • Love  |  Darug House (St Mark the Evangelist)
  • Justice  |  Manning House (St Vincent de Paul)
  • Service  |  Roncalli House (St Peter)

Is lived out through the four focus areas of College life and tied to the Student Leadership Structure:

  • Ministry
  • Learning
  • The Arts
  • Sports

St John XXIII

John XXIII was 76 years old when he came to the papal throne as what many thought, a transitional or “caretaker” Pope. Although his reign was brief, his pontificate was one of the most important since the Middle Ages. Much of this significance stemmed from his unique personality. John XXIII endeared himself to the whole world by his warmth, humour, and easy approachability. He had an impatience with empty traditionalism and often astonished his aides by the forthright way in which he cut through meaningless formalities. The most momentous act of his pontificate was his decision to call an ecumenical council of the Universal Church, the first since 1870 and only the twenty-first in the Church’s 2,000 year history. John XXIII's motive in calling Vatican II was to bring about a renewal - a “new Pentecost” - in the life of the Church, to adapt its organisation and teaching to the needs of the modern world, and to have as its more far-reaching goal the eventual unity of all Christians. He referred to his vision as aggiornamento, literally meaning “bringing up to date.”

After three and a half years the Second Vatican Council convened in St. Peter’s in October 1962. John XXIII declared that its purpose, was not to condemn error but rather to study more deeply the truths of Catholic teaching and to offer those truths to the modern world in a language that would be meaningful and relevant to it. “The substance of the ancient doctrine of the deposit of faith,” he said,” is one thing, and the way in which it is presented is another.” John XXIII unfortunately did not live to see the end of the Council passing away on June 3, 1963.

John XXIII’s reign was marked by the great advance in ecumenical relations between the Catholic Church and other Christian denominations including the Orthodox Churches and the Jewish people. He envisioned Christian unity as one of the ultimate goals of the Council, John’s encyclical, Pacem in Terris, was unique in being the first one ever addressed “to all men of good will” not just Catholics. This encyclical enumerated the rights of the human person - to life, to respect, to freedom, to an education, to be informed, and the obligations of the citizen to the state and of states to their citizens and to each other.

In an age largely given over to secularism, he not only increased the prestige of the papacy but also restored the importance and relevance of religion to a degree that few would have thought possible. By concentrating on what unites men rather than on what divides them, he took the first steps toward the eventual unity of all Christians.

He died the evening of 3 June 1963, the day after Pentecost, in a profound spirit of abandonment to Jesus, of longing for his embrace, and surrounded by the prayers of the entire world, which seemed to gather at his bedside to breathe with him the love of the Father.

John XXIII was declared Blessed by Pope John Paul II on 3 September 2000 in Saint Peter’s Square, during the celebration of the Great Jubilee of the Year 2000. John XXIII was canonised on Divine Mercy Sunday, 27th April 2014 during Holy Mass celebrated at Saint Peter’s Square by Pope Francis I and Emeritus Pope Benedict XXVI.

St Mark

Mark, or John Mark, is generally accepted as the author of the Gospel of Mark, the first of the canonical Gospels, written somewhere between 50 and 67 C.E. It is used as a source for the other Gospels and was written to record the eye-witness accounts and preachings of St Peter who established the Christian community in Rome after Pentecost.

Mark aimed, by the selection he made from Peter’s recounts, to prove to the Roman Christians, and even more to those who might think of becoming Christians, that Jesus was the Almighty Son of God. He focused on Christ’s power over all nature, as evidenced by both the healing and nature miracles that Christ worked. Since Mark does not waste words, authoring the shortest of the Gospels, the dominant note of the whole Gospel is stated categorically in the very first verse: “The beginning of the gospel of Jesus Christ, Son of God” (Mark 1:1).

Mark was, however, mindful of the fear and suffering that the Roman community faced because of their beliefs, as well as their anxiety about the delay of what they had assumed would be Christ’s imminent second coming. He therefore sought to support their faith by showing them that Jesus understood and shared in their human suffering – special attention is paid to the human feelings and emotions of Christ, and to the effect produced by His miracles upon the crowd. The human weaknesses of the Apostles are also very apparent, probably due to Peter providing the source of the accounts. Being Christian does not make you perfect.

Mark presents the role of discipleship to the community as that of one who learns from the Master and then continues his teachings and work in the world. This is the way in which the Kingdom of God is revealed to the world. The Kingdom is not something to wait for in the next life – it is already present in this life in how we share the Good News with others by our words (Jesus’ parables) and our actions (Jesus’ miracles). While the Kingdom will not be completely revealed until Christ’s second coming, Mark calls the Christian community to act now, not to wait for some unspecified time to do good in Christ’s name.

So Mark calls Christ’s followers to proclaim the Good News to all people now in how they live their lives – to reveal who Jesus is rather than to keep it a secret for the initiated few. The challenge set is not an easy one to take up – it requires trust and willingness to be different in the things we are called to do. But Mark is also very clear that Christ goes with us to support us in whatever trials we encounter– no follower is alone and that is why a disciple of Jesus should not be afraid (Mark 6:45-51).

Manning
Core Value – Justice
Patron Saint – St Vincent de Paul

Manning House is named after Bishop Kevin Manning who was appointed the second Bishop of Parramatta in 1997. He retired in March 2010 and is now referred to as the 'Emeritus Bishop of Parramatta'.

On Bishop Kevin’s retirement in 2010, the next Bishop of Parramatta, Bishop Anthony Fisher listed the achievements of Bishop Kevin as “leading this diocese as its second bishop through a period of rapid growth, so that it is now bigger than most Australian archdioceses; raising up the new St Patrick’s Cathedral from the ashes of its predecessor; welcoming to the diocese Pope Benedict, the World Youth Day cross and icon, the Indigenous message stick and, of course, the young people of the world in 2008; building bridges to other Christian communities and other faiths, especially the Muslim community in Western Sydney; campaigns for justice for workers, Aboriginal people, migrants and refugees, women and families; efforts to build up and diversify the body of priests, deacons, religious and lay ministers in the diocese.”

Bishop Manning was born in Coolah, NSW, in 1933. He is the second eldest in a family of five boys and two girls, born to Kevin and Edith Manning. He attended Sacred Heart Primary School in Coolah before going on to St Columba’s College, Springwood, where he later began his studies for the priesthood. He was selected to complete his studies at Propaganda Fide College in Rome, where he was ordained on 21 December 1961.

Manning House is blue to represent the Coat of Arms of the Diocese of Parramatta reflecting the colours and images that are identified with Parramatta and the wide area of the sea. The blue of the shield runs from the City to the Blue Mountains, as shown by two points at the top of the top of the shield. The shield is cut in half by the river - this represents the Nepean Hawkesbury River. 


Roncalli
Core Value – Service
Patron Saint – St Peter

Roncalli House is named after Angelo Giuseppe Roncalli, who was elected as Pope in 1958 and was known as John XXIII, the name of both our parish and learning community.

The most momentous act of his pontificate was his decision to call an ecumenical council of the Universal Church, the first since 1870 and only the twenty-first in the Church’s 2,000 year history. Saint John’s motive in calling one was to bring about a renewal - a “new Pentecost” - in the life of the Church, to adapt its organisation and teaching to the needs of the modern world, and to have as its more far-reaching goal the eventual unity of all Christians. He referred to his vision as aggiornamento, literally meaning “bringing up to date.” The Second Vatican Council convened in St. Peter’s in October 1962.

Saint John’s reign was marked by the great advance in ecumenical relations between the Catholic Church and other religious bodies including the Orthodox Churches and the Jewish people. He envisioned Christian unity as one of the ultimate goals of the Council, John’s encyclical, Pacem in Terris, was unique in being the first one ever addressed “to all men of good will” not just Catholics. This encyclical enumerated the rights of the human person - to life, to respect, to freedom, to an education, to be informed, and the obligations of the citizen to the state and of states to their citizens and to each other. In an age largely given over to secularism, he not only increased the prestige of the papacy but also restored the importance and relevance of religion to a degree that few would have thought possible. By concentrating on what unites men rather than on what divides them, he took the first steps toward the eventual unity of all Christians.

Born in 1881, John XXIII was 76 years old when he came to the papal throne as what many thought, a transitional or “caretaker” Pope. Although his reign was brief, his pontificate was one of the most important since the Middle Ages. Much of this significance stemmed from his unique personality. John endeared himself to the whole world by his warmth, humour, and easy approachability. His working class background, period of military service and work with prisoners of war in World War Two gave him a broad understanding of social justice issues and the problems of the common people. Saint John unfortunately did not live to see the end of the Second Vatican Council, passing away on June 3, 1963. Roncalli House is yellow to reflect the colour of the Lion of St Mark the Evangelist which features on Saint John XXIII’s Papal Coat of Arms.


Xavier
Core Value – Faith
Patron Saint – St Patrick

Xavier House is named after Sister Mary Xavier Williams, who in 1838, as a novice Sister of Charity, was one of the first five female Religious ever to set foot on Australian soil, when they landed in Sydney after a long sea voyage from Ireland.

In the early years the Sisters visited and instructed the Catholic female convicts at the Cascades Female Factory and H.M.S. Anson; patients in the Hospital; the poor and sick in their homes and the orphans in the Queen’s orphanage at New Town.

A member of the group of three to sail across Bass Strait in June 1847 to pioneer Convent Life and Ministry in Hobart, Tasmania, Sr Xavier Williams is named in records as the first Religious Principal of a Tasmanian school – St Joseph’s Girls’ School, in Macquarie Street.

In 1871 Sister Xavier Williams became the Mother Superior of the Tasmanian Sisters of Charity and when the Government orphanage closed she was very concerned about the future of those still in need of care. She was able to purchase an office block opposite the convent in Harrington Street and opened St Joseph’s Orphanage in 1879. Sr Xavier Williams, a young Irish Sister of Charity, was the first female Religious to make public Profession of Vows in the young colony in St Patrick’s Cathedral Parramatta on 9 March 1839. She lived to celebrate the Golden Jubilee of her Profession in 1889 in Hobart. She died in 1892.

Xavier House is green to represent the Irish heritage of both the Church here in Australia and Sister Xavier Williams as well as the Cathedral of Parramatta, named after St Patrick the patron saint of Ireland.


Darug
Core Value – Love
Patron Saint – St Mark the Evangelist

Darug House is named after the Darug Nation, the traditional custodians of the land on which our parish and learning community are built.

For tens of thousands of years Aboriginal people lived in harmony with their country. The Darug people practiced fire-stick farming in and around Sydney. The resultant firing of the landscape was carried out for a variety of reasons. Fire-stick farming opened up the access to land and created pockets of early succession vegetation that increased the amount of important plant foods. Early regrowth vegetation, particularly grasses, attracted animals, which in turn made them easier to hunt. Firing of the landscape was an important tool in manipulating the environment to increase food sources and to broaden their range of food. In fact there was so much food that groups could live in one area for weeks or even months at a time. Darug tradition and tribal law stipulated that you may only take from the land what was necessary for survival.

Darug culture is rich in spiritual meaning, with individuals linked through kinship relationships and a close relationship with the place in which he or she was conceived. This relationship carried with it responsibilities to land, community, plant and animal life. These responsibilities were taught by the Elders of the community. Aboriginal Law regulated the customs, ceremonies and conduct of the Darug. These laws were passed from generation to generation through song, dance and story.

The Darug lore extended across the Cumberland Plain area in western Sydney and it stretched from Wisemans Ferry in the north down to Camden in the south. They also extended into the foothills of the Blue Mountains in the west and the Hills District to the east. The clans of the Darug nation were decimated by the establishment of the colony which resulted in both loss of land and exposure to disease. Many pioneers of the Catholic Church, however, worked tirelessly to champion the rights of the indigenous people. Today the Darug people have been joined in the western suburbs of Sydney by Torres Strait Islanders and by Aboriginal people from all over Australia, creating the largest concentration of Indigenous people anywhere in New South Wales. The cultures are not only preserved, but are growing stronger. Theirs is a story of resistance, survival and now reaffirmation. Darug House is red to reflect the colour of the Australian landscape, Mother to the Aboriginal people and foundational to their spirituality and existence.

Each year, a Student Leadership team is invested to provide the students with a voice in the College. This voice is expressed through opportunities to participate and achieve across the four domains of College life; Ministry, Learning, The Arts and Sport.

The Student Leadership Team is selected by a process that combines both application/nomination and interview/election, depending upon the leadership role. The Student Leadership Team in 2019, drawn from Years 5-12 consist of:

  • Two Senior College Leaders (Year 12)
  • Two Junior College Leaders (Year 6)
  • Two Assistant Junior College Leaders (Year 6)
  • Four Leaders of Ministry, Learning, the Arts and Sport (Year 12)
  • Four Junior Leaders of Ministry, Learning, the Arts and Sport (Year 6)
  • Four House Leaders (Year 11)
  • Four Year Representatives (Years 7 to 12)
  • Eight House Representatives (Year 5)

The Student Leadership Team develops and organises activities that enable students to embody each House’s core value and charism of their Patron Saint and House Patron. Participation and achievement in these activities earn points for Houses which contribute to the College House Competition (known as the 'Lionheart Shield'), decided at the end of each school year.

General Information

Tuesday 29th January, 2019

Staff return

Wednesday, 30th January 2019

Years 7, 11, 12, Year 10 Peer Support Leaders and new students to the College in 2019

Thursday, 31st January 2019

Years 1 - 6, Years 8, 9, 10

Friday 1st February 2019

Kindergarten


The Structure of the Primary School Day - Kindergarten to Year 6

START FINISH DESCRIPTION  DURATION
8:45am 10:45am Learning Time (includes fitness and admin) 120mins
10:45am 10:55am Lunch (eating time) 10mins
10:55am 11:25am Lunch (play time) 30mins
11:25am 1:25pm Learning Time 120mins
1:25pm 1:35pm Afternoon Tea (eating time) 10mins
1:35pm 2:05pm Afternoon Tea (play time) 30mins
2:05pm 3:05pm Leaving Time 60mins
3:05pm   Dismissal  

Supervision is provided for Primary students from 8:15am. In the interests of safety, no students should be left on-site prior to this time. Families are welcome to access the Before School Care facility available prior to 8:15am.

The Structure of the Secondary School Day -Years 7 to 12

START FINISH DESCRIPTION  DURATION
8:30am 8:45am Homeroom 15 mins
8:45am 9:45am Session 1 60 mins
9:45am 10:45am Session 2 60 mins
10:45 am 11:15pm Break 30 mins
11:15pm 12:15pm Session 3 60 mins
12:15pm 1:15pm Session 4 60 mins
1:15pm 1:45pm Break 30 mins
1:45pm 2:45pm Session 5 60 mins
2:45pm 2:50pm Locker Time 10 mins
2:50pm   Dismissal  

The canteen is available for ordering of lunches and the general purchase of food and drinks. Students may order their lunch directly from the canteen each day. The canteen operates throughout recess and lunch each day and provides a menu of items which complies with the Healthy Canteen Guidelines. The Canteen also provides an on-line facility for payment and ordering of lunches - Munch Monitor.

Primary students may order their lunch through the class lunch orders in a brown paper bag, or via an online order.

Please note: ONLY online orders are accepted on FRIDAYS.

Please visit the Correspondence, Forms, & Fees page under the 'Current Students' section of our website for further details on how to utilise this service.

Learning Spaces

  • Students are responsible for the cleanliness and good order of the learning spaces under the direction of the teachers
  • Bags are to be placed in an orderly manner in storage areas, bag racks or lockers as directed by the teacher
  • Media equipment is not to be interfered with under any circumstances
  • Any damage to rooms or equipment will be paid for by the person causing the damage
  • Students are not to operate the fans, heaters and air conditioners
  • Students are not to be in learning spaces during learning sessions, recess and lunch times unless supervised by a teacher.

School Grounds

  • Students should make every effort to keep the grounds free of paper and other refuse by making use of the containers provided
  • The College encourages students to recycle rubbish wherever possible
  • The trees and gardens should be carefully protected.

Students and staff take part in scheduled and unscheduled emergency drills to ensure the safety of the children. Evacuation Maps are located in each learning space.

Uniform

The College uses The School Locker as our uniform supplier and shop operator.

  • MONDAY AND FRIDAY ONLY - 8:30am - 12:30pm, 1.00pm - 3.00pm
  • WEDNESDAY - 8:30am - 12:30pm

The Uniform Shop will be open for purchase of new clothing as well as the mandatory official school backpacks and sports bags, at the above times. If you are unable to visit the Uniform Shop in person ordering is available via the website www.theschoollocker.com.au . The uniform shop can also be contacted on 9852 0528.

Terms of Trade: Cash, Mastercard, Visa, EFTPOS, Latitude Finance, interest free and American Express.

All items are available for purchase from the uniform shop.

Students in Years 7 to 10 may wear their sport uniform to school when they are timetabled on sport. However, when students are timetabled for PDHPE practical lessons, they must bring their sport uniform to school in their sports bag and change for that lesson.

Students should be in full school uniform for all excursions and College events or they will not be permitted to attend the event.

The College has a strong commitment to the maintenance of high standards; this includes those of grooming and uniform. How a student wears their uniform gives a clear message about how the student sees themselves and the College. As members of this community all students are expected to wear the uniform with pride, and groom themselves appropriately. The College reserves the right to say what is acceptable in all matters relating to uniform and grooming.

Grooming

  • Students are to be neatly and cleanly dressed at all times
  • Shoes should be leather school shoes that are clean, polished and well presented
  • Nails should be kept clean and neatly trimmed. No nail polish or acrylic nails are to be worn
  • Boys must be clean shaven.

Hair

  • Hair is to be kept neat and tidy, off the collar, of consistent natural colour, of gradual even grade and all extremes of fashion are to be avoided. Some examples of “styles” that are unacceptable include: ridges, lines, undercuts, rats tails, mullets, steps, bowl cuts, any excessive shaping with gel, and any shaving cuts (1 or 2 grade)
  • As a preventative hygiene and safety measure, hair that is longer than shoulder length is to be tied back from the face and out of the eyes. Ribbons, hair slides etc, if worn, should be in the College uniform colours

Hat

  • All secondary students during Term 1 and 4 are to wear their sport cap for all practical and sporting activities

College Backpack & Sports Bag

  • Students are required to purchase both the College backpack and College Sports Bag from the Uniform Shop
  • The College Sports Bag is to be used for all Excursions, Sporting Gala Days, Athletics & Swimming Carnivals, etc

Jewellery

Students may wear:

  • Short chains with small religious medals or crosses underneath their uniform
  • 1 pair of sleepers or small, plain metal ear studs
  • A wristwatch

Students may not wear

  • Make up or nail polish
  • Friendship wristbands unless supporting a school conducted charity fund-raiser
  • Badges other than those issued by the College
  • Jewellery or any other facial piercings
  • School shoes must be black, polishable, hard leather, lace-up and closed. Laces must also be black. The College has a duty of care to ensure the safety of students and therefore, to reduce the likelihood of foot injuries and trip hazards, styles that are open, buckled and with heels higher than the traditional school shoe are not permitted.

The College will impose consequences on students who choose not to comply with the uniform requirements.


Summer Uniform Winter Uniform
Boys
  • Navy shorts
  • Striped short sleeve shirt - tucked in
  • Navy ankle length fold over socks
  • Black lace-up leather shoes
  • Navy mesh bucket hat
  • College jacket optional/jumper
  • College backpack
  • Navy trousers
  • Striped short sleeve shirt
  • College jacket
  • V Neck jumper with red bands (optional) to be worn with jacket
  • Navy Socks
  • Black lace-up leather shoes
  • Navy Mesh Bucket Hat
  • College scarf or navy scarf
Girls
  • Navy/Red/White check dress (worn to the knee)
  • White ankle length fold over socks
  • Black lace-up or buckle-up leather shoes
  • Hair ties, ribbons in College colours (navy, red, white)
  • Navy mesh bucket hat
  • College jacket optional/jumper
  • College backpack
  • Navy/Red/White check tunic (worn to the knee)
  • White blouse short sleeve (Peter Pan collar) with tab
  • College jacket
  • V Neck jumper with red bands (optional) worn with jacket
  • White socks or Navy stockings
  • Black lace-up or buckle-up leather shoes
  • Hair ties, ribbons in College colours (navy, red, white)
  • College scarf or navy scarf
Sport
Only to be worn on sports days
  • Navy/Red/White Cool Mesh polo shirt
  • Navy Cool Mesh sports shorts
  • White sports socks (no low cut socks)
  • Navy Mesh Bucket Hat
  • Lace-up athletic sport shoes/joggers (not completely fluro or bright coloured)
  • Girls - Hair ties, ribbons in College colours (navy, red, white)
  • Navy/Red/White Cool Mesh Polo shirt Navy/Red
  • Track suits with embroidered College emblem (microfibre)
  • White sports socks (no low cut socks)
  • Navy Mesh Bucket Hat
  • Lace-up athletic sport shoes/joggers (not completely fluro or bright coloured)
  • Girls - Hair ties, ribbons in College colours (navy, red, white)
  • School Scarf (navy, red, white)

Navy bucket hats are to be worn EVERY day. A "No Hat, No Play" Policy applies at John XXIII.

All items are available for purchase through the College Uniform Shop with the exception of shoes.

No additional items of clothing are to be worn.

Students should be in full school uniform for all excursions and College events. Students who are not in full uniform will not be allowed to attend these events.

Season Girls Boys
Summer
(Years 7-9)
  • Summer dress (worn to the knee)
  • White ankle socks (no low cut socks)
  • Black leather lace-up school shoes
  • Hair ties, ribbons in College colours
  • College blazer optional/jumper
  • College backpack
  • Summer College shirt (worn out)
  • College shorts/trousers
  • Navy blue socks (no low cut socks)
  • Black leather lace up shoes
  • College blazer optional/jumper
  • College backpack
Summer
(Years 10-12)
  • College senior skirt (worn to the knee)
  • College senior summer blouse (worn out)
  • White ankle socks (no low cut socks)
  • Black leather lace-up school shoes
  • Hair ties, ribbons in College colours
  • College blazer optional/jumper
  • College backpack
  • College senior short sleeved shirt (worn out)
  • College trousers with plain black leather belt
  • Navy ankle socks (no low cut socks)
  • Black leather lace up shoes
  • College blazer optional/jumper
  • College backpack
Winter
(Years 7-9)
  • College blazer
  • College winter blouse (worn out)
  • College skirt
  • College jumper (optional) worn with blazer
  • Navy blue opaque tights
  • Black leather lace-up school shoes
  • Hair ties, ribbons in College colours
  • College scarf or navy scarf - optional
  • College blazer
  • College trousers with plain black leather belt
  • College long sleeved shirt (tucked in)
  • College junior tie
  • College jumper (optional) worn with blazer
  • Navy ankle socks (no low cut socks)
  • Black leather lace-up shoes
  • College scarf or navy scarf - optional
Winter
(Years 10-12)
  • College blazer
  • College senior blouse (white) worn out
  • College skirt (worn to the knee)
  • College jumper (optional) worn with blazer
  • Navy opaque tights
  • Black leather lace-up school shoes
  • Hair ties, ribbons in College colours
  • College scarf or navy scarf - optional
  • College blazer
  • College trousers with plain black leather belt
  • College senior long sleeved shirt (white) tucked in
  • College senior tie
  • College jumper (optional) worn with blazer
  • Navy blue ankle socks (no low cut socks)
  • Black leather lace-up shoes
  • College scarf or navy scarf - optional

All items are available for purchase through the College Uniform Shop with the exception of shoes.

No additional items of clothing are to be worn.

Students in Years 7 to 10 may wear their sport uniform to school when they are timetabled on sport. However, when students are timetabled for PDHPE practical lessons, they must bring their sport uniform to school and change for that lesson.

Students should be in full school uniform for all excursions and College events. Students who are not in full uniform will not be allowed to attend these events.

Season Girls Boys
Summer Sport
  • College sport shirt
  • College sport shorts
  • College cap
  • White sports socks (no low cut socks)
  • Lace-up athletic sport shoes/joggers (not completely fluro or bright coloured)
  • College sports bag
  • College sport shirt
  • College sport shorts
  • College cap
  • White sports socks (no low cut socks)
  • Lace-up athletic sport shoes/joggers (not completely fluro or bright coloured)
  • College sports bag
Winter Sport
  • College sport shirt
  • College sport shorts
  • College cap
  • College tracksuit
  • White sports socks (no low cut socks)
  • Lace-up athletic sport shoes/joggers (not completely fluro or bright coloured)
  • College sports bag
  • College sport shirt
  • College sport shorts
  • College cap
  • College tracksuit
  • White sports socks (now low cut socks)
  • Lace-up athletic sport shoes/joggers (not completely fluro or bright coloured)
  • College sports bag

Caring for Students

The College is committed to the development of the whole person through a blend of spiritual, moral, intellectual and physical experiences that encourage a love of learning and growth in the love of God. Every effort is made to lead our students to an awareness of what each person is called to do and be in a learning community based on Christian values.

Guidelines and processes have been established to help students recognise those behaviours which are not in keeping with the College ethos. These help students to learn to become resilient, to be accountable for their actions, encourage self discipline and attempt to develop the skills necessary to deal with the pressures of modern living. Students are expected to follow the school rules to ensure the College is a safe and happy place for all to learn. A restorative approach is taken to repairing damage to relationships that has been caused by inappropriate choices and actions.

Parent/school partnerships are vital in developing a consistent and structured approach to supporting your child. When there is a strong commitment to regular communication between home and school, a solid foundation for students to achieve their personal best is established.

Students who have difficulty in meeting the expectations of the College community are given every opportunity to see the inappropriateness of their actions and are supported in their efforts to modify their behaviour.

The support measures provided by the College to students who have difficulties with the guidelines are:

  • employment of Restorative Practices to enable the reparation of relationships and to facilitate behavioural change
  • learning conversations with College staff (the College counsellor may become involved if it is deemed necessary)
  • time­out for the student to reflect and reconsider his/her actions. This may be in class, out of class, or take the form of removal from the playground or detentions after school (Secondary only) during which the
  • student may be expected to contribute some form of community service
  • social skills programs
  • quiet space
  • behaviour plans and contracts.

At all times, there is a recognition of the importance of relationships as a foundation to learning and all staff take primary responsibility for establishing a rapport with their students and their families with whom we are in partnership.

As a first point of contact, the majority of issues should be addressed with the specific Class Teacher. If concerns persist, parents may communicate with the relevant Stage Leader (Primary), Team Leader Wellbeing OR Team Leader Learning & Pedagogy (Secondary), followed by the College Directors and Principal.

After School Detention

On rare occasions, After School Detention is used by the Leadership Team to assist students in meeting the expectations of the College. It allows the Leadership Team to discuss matters of unsatisfactory performance and non-compliance with school expectations with students with a view to helping them acknowledge and modify their behaviour.

The Leadership Team will make telephone contact and/or written contact with parents to inform them that an After School Detention is being issued to their child. At least 24 hours notice will be given and written parental permission will be required. Generally, after school detention is conducted on Friday afternoons.

Disability Discrimination Act

The Catholic Education Diocese of Parramatta, acting on behalf of the Trustees of the Catholic Church, Diocese of Parramatta, is accountable for enrolment decisions under the Commonwealth Disability Discrimination Act (1992) and Disability Standards for Education (2005).

Students are expected to be at school every day and to be present at each learning session during the day. There is a direct link between educational achievement and attendance and punctuality.

Families are encouraged, as much as is possible to make appointments outside of school hours or during holidays. When a student does need to leave school early, a written note from a parent/carer is required on the morning of the day the leave is to be taken. The parent/carer must go to the school administration office to sign the student out of school early.

For the safety of all students, parents are not to go directly to the learning space to pick up their child. Students will be escorted to the office for their parents/carers to collect them. Students will not be permitted to leave the school premises unless accompanied by a parent/carer or other adult nominated by the parent/carer.

Absenteeism

The College is required by law to keep written records of each student's attendance.

If it is apparent a student will be away, a telephone call to the College office informing the school of the circumstances is appreciated. If your child is absent without notice, please respond to the SMS received on the day of the absence.

If a student is going to be absent for one to three days prior to the official start of term holidays, or after holidays have finished and school has commenced, a written letter of notification to the Principal is required from parents/carers, prior to the planned absence, explaining the reason.

If your child will require extended leave (3 days or more), written notification of your intention to take such leave is required. You will then be required to complete the State Government Application for Extended Leave form, (available through the Skoolbag App). This form must be approved by the College Principal. Once approval is given, you will receive the original paperwork and the school will keep a copy on file.

Families are reminded that absence from school during the school term may jeopardise your child's ability to meet course requirements and this may impact negatively upon academic performance.

SMS Notifications

  • Dear Parent/Carer, your child (name) has been marked absent on (date) or;
  • Dear Parent/Carer, your child (name) was late to school on (date)

Parents are then asked to reply to the message with a reason for the absence with:

  • Parent name, student’s first and surname, date and explanation.

When you reply to the SMS Notification, this means there will be no need for you to provide a letter with written explanation, with the exception of a medical certificate. Your response must explain the child’s absence and the SMS must be sent from the phone which has received the message from the College. The response should also be sent as soon as possible after the original message has been received. This process allows the College to be sure that the child is absent with good reason. If a response is not sent from the SMS, the College will require a letter of explanation for the absence. If no letter is received, the absence will be recorded as “unexplained”.

Punctuality is expected from all students.

School Starting Time - Kindergarten to Year 6

Supervision of students commences at 8.15am in the morning. NO student should be left alone without parental supervision at the school gate or drop off zone prior to 8.15am. Before School Care (COSCH) facilities are available at the College, please contact our on-site provider on 9840 5643 or www.cosch.catholic.edu.au should you require this service. The school will contact parents who leave their child unsupervised on the College grounds prior to the 8.15am supervision duty.

The school day commences at 8.45am. All students should be at school before 8.45am and be on time for learning.

Any student who arrives after the commencement of classes will be marked as absent. Students who arrive late to school must be accompanied by a parent to the administration office and be signed in. Recording late arrivals and early dismissals in class rolls is a mandatory requirement.

School Starting Time - Year 7 to Year 12

School commences at 8:30am. Supervision of students commences at 8:15am. No student should be on the College grounds prior to this time. Students should go straight to the lockers and organise themselves for Homeroom and Session 1.

Any student who arrives after the commencement of classes will be marked as absent. Students who arrive late to school must attend the administration office and be signed in. Recording late arrivals and early dismissals in class rolls is a mandatory requirement.

School Finishing Time - Kindergarten to Year 6

The Primary school day ends at 3.05pm. The students are taken by their class teacher to line up under the Lower COLA. Parents can collect their child from the designated pick up point under the Lower COLA. Children are not to be collected from the learning space. When waiting on the COLA, parents are requested to leave space through the centre for teachers to walk through with their classes, and to be wary of blocking the main gate. Supervision is provided at our Kiss and Drop zones until 3.35pm.

If it is wet weather, parents are able to collect their child from the learning spaces from 2.45pm to ease congestion in the carpark. Note that on these days a notice will be sent out via Facebook and Skoolbag stating that the L-Z Kiss and Drop will be closed. This provides additional parking for parents to come in to collect their children. Families still wishing to collect via Kiss and Drop can do so at the A-K section on wet days.

School Finishing Time - Year 7 to Year 12

School concludes at 2.45pm. Supervision is provided until 3.30pm or if a bus is late until such time as all students have safely departed the College grounds. Students may study in the library after school (Monday-Thursday) with supervision provided until 5pm. In the event that this is not possible on a particular day, a notification will be sent out via Skoolbag and Facebook.

Health Care, First Aid & Well-Being

If a student feels ill or suffers an accident at school, this fact is to be brought to the attention of the class teacher or playground supervisor. The teacher will arrange for a First-Aid Officer to attend the student to assess any injury reported.

Where a student is not well enough to continue at school, or requires hospital treatment, every effort will be made to contact the parents. Students are not permitted to contact parents themselves. It is vital that the College is notified of any changes to contact details and provided with emergency contact details of a person other than a parent. When contacted regarding a child’s illness, parents are expected to either collect the child themselves or arrange for a relative or friend to do so.

Students are covered for ambulance travel to the hospital and the Diocese provides some accident insurance. Students are covered by School Care Policy provided by Catholic Church Insurances. They are covered 24 hours a day, seven days a week for school organised activities. Claim forms are available from the College Office.

Students on prescribed medication or with existing medical conditions must notify the College in writing. The College cannot legally administer any medications without written permission from a parent. An “Authority to Administer Medication” form must be completed. The form can be collected from the College office or downloaded from the College’s website. It is the responsibility of the parent to ensure medications provided for administering are not out of date.

For students who have a potentially life-threatening illness or condition, a Medical Action Plan must be provided by the family doctor or specialist so that an efficient and appropriate response can be made if required during a school day. Medication such as Epipens must be provided to the College office. It is the responsibility of the parent to ensure these medications are not out of date. On occasions, students are sent to school when they are sick and report to sick bay as soon as they arrive at school. Please keep your child at home if he/she is sick as they may be infectious to others. We do not have the staff and resources to look after sick children for extended periods. The sick bay is meant as a temporary waiting area for a child who needs to be picked up or receive basic first aid treatment.

Especially for Kindergarten & Year 1 students, a spare change of underwear and socks (CLEARLY LABELLED) in a plastic bag in the school bag is recommended. Please let your child know these are in their bag in the event of an accident. Underwear supplies are available from the Sick Bay if necessary. These must be washed and returned to the College for other children’s emergencies.

The College is a 'Smoke Free' zone - this applies to the entire community. Smoking at or bringing cigarettes to school, any school activity or school function is strictly forbidden. This also applies to any time that a student is in school uniform regardless of whether they are actually on the school premises.

Should any student be suspected of having or being under the influence of a legal or an illegal substance, the CEDP Policy, Resources and Procedures for Matters Involving Students and Illegal Substances (1999) will be implemented with regard to procedural fairness and legal requirements. If any student is found to have brought illegal substances onto the College campus, parents will be notified immediately and suspension and exclusion may result as well as possible police involvement.

The College is committed to maintaining a proactive approach to preventing all forms of bullying. In addition to curriculum-based activities, the College participates in many initiatives throughout the year aimed at educating and supporting students to address negative behaviours. In doing this, we also seek to engage external agencies such as Police to ensure that our information is always up to date. We strongly encourage at least one representative from every family to attend the Parent Information Nights when they are hosted at our College.

All reports of bullying, including cyber-bullying are handled according to the CEDP Anti-Bullying Policy (2005). All reported bullying is taken seriously and investigated fully. Cyber-bullying, most frequently occurring out of school hours, is resolved in partnership with parents. Ongoing education programs for students on the ethical use of technology and the internet are supported by outside agencies such as the Police Liaison Officer and the governments eSafety website.

The College enforces a very strict Hands Off Policy which simply states that no student is to make any kind of physical contact with any other student or their property.

Communication

Information which includes a College Calendar of Events and items of interest, intended for broad communication across our learning community, will be posted on our College Website, Facebook page or via the Skoolbag App. Items will be posted regularly, providing more immediate communication. A term calendar is produced for Primary families.

College polices are available for viewing on the College website and Skoolbag app.

In exceptional circumstances, the College will use the phone to make urgent contact with parents. Therefore, it is essential that the College is informed if a home, work or mobile number changes. We may also ring if we are unsure of your child’s whereabouts, i.e. he/she is not at school and we have had no prior notification of this absence. Emergency contact details must be kept current.

The class teacher and Wellbeing Team Leader (Secondary) are the initial point of contact for parents.

Teachers must be informed if your child:

  • needs to wear glasses
  • has a hearing aid
  • is under medical treatment
  • is going to be absent for an extended period of time. Written notification is required for extended leave and all requests for extended leave must be submitted to the Principal for approval.
  • requires medication - medication documentation is required to be completed at the College office
  • needs to be collected from school early
  • has recently experienced a major upset (eg: family break-up, death of a relative, moving house, etc).

Generally, primary students should not have mobile phones at school. It is however, understood that some students are provided with a mobile phone for emergency reasons, especially to notify their carers of bus delays or safe arrival at school. In these cases, students should stow their phones safely away in their bags, and only use them when the situation described above occurs. The College does not accept responsibility for such items.

The College’s position on mobile phones in the secondary school is that they are a valuable source of personal security and a potentially powerful addition to 21st Century tools for learning. Therefore personal electronic devices are permitted at school and are to be managed appropriately by the students when not in learning sessions. In learning time however, students’ misuse of mobile phones can be a source of distraction and will be managed as learning tools under the direction and discretion of the teaching staff.

Students are not to use their mobile phones to contact parents via SMS or any other means if they are injured or unwell. An assessment will be made by qualified first aid office staff and then a decision will be made about the need to notify parents. Parents are asked not to contact their children via mobile phone or other messaging services during school hours.

Teaching and learning time is a priority at the College. As such, interrupting this time making or receiving phone calls or text messages is considered an intrusion upon learning and an interruption to the learning of others. In order to respect the learning time of all students, it is advisable that parents discuss changes and variations to normal routine at home before a student comes to school. In the event that parents need to contact their child during the day, contact should be made through the school office and a message will be passed on to the student. Similarly, any student needing to contact a parent or guardian during the school day is asked to visit the Student Foyer and speak to our office staff. This also ensures that any assistance that may be required can be provided immediately by our staff here on-site.

Students should not access any social media platforms or non-learning communication methods during class time.

All staff believe in encouraging the self esteem of students through celebrating their successes and identifying their individual progress. Comparison of students through grading systems does not enhance this philosophy and so it is paramount that students are not compared to each other. Teachers provide planned and meaningful assessments of each student's progress for future learning. They use a range of assessment techniques appropriate to ages and each Key Learning Area.

Curriculum Overviews - Kindergarten to Year 6

Each term, primary teaching teams will issue a Curriculum Overview outlining what the students will be learning about.

Half Yearly and Yearly Reports - Kindergarten to Year 12

Teachers will formally report to parents twice a year (mid year and end of year) using the A to E scale of achievement. Each KLA is reported on against specific learning outcomes using assessment rubrics. These outcomes are taken from the syllabuses set by the NSW Education Standards Authority. A Student Led Conference is offered mid year and upon request at the end of the year, as a preferred way to more fully describe a student’s progress and development. Work samples are collected and shown at these interviews as evidence of your child’s progress and success.

Student Led Conferences

The purpose of student-led conferences is to open the eyes of students to their own learning and to help them take personal responsibility for their progress.

At The Catholic Learning Community of St John XXIII, we aim to give the learner increasing responsibility and ownership of their learning so they can develop into independent, life-long learners. One of the best ways we could involve the students in their own learning is to have them conduct and participate in a ‘Student-Led Conference’. This means that each student leads a fifteen minute learning conversation with a family member/s and their teacher.

During the conference process, students will report on academic progress, articulate goals, report on assessment data when appropriate, and share examples of work. We believe that the student-led conference process puts the responsibility for reporting learning where it needs to be and that is with the student. Our teachers support our students throughout the preparation process for the student-led conference.

You are always welcome to request an interview with your child’s teacher at any stage during the year. Teachers are keen to speak with you about any matter that affects your child. Informal discussions with parents supplement formal reports. These are done on a discretionary basis and at a mutually convenient time.

We ask that you support the work of our teachers by making an appointment should you wish to speak to them. We know that you will understand the importance of not disrupting the teacher for an interview whilst they are teaching or on playground duty, as teachers need to give their full attention to the students in their care. Please contact the College office to make appointments to meet with the class teacher or communicate via a note or the College diary.

School Life

All parents are warmly invited to attend our assemblies.

Monday Morning Assemblies - Kindergarten to Year 6

This is an opportunity for the primary school community to gather and welcome the new week in with prayer and the sharing of important information relevant to that week. Led by the Year 5 and 6 student leaders, this formal occasion will include the singing of the national anthem, a special celebration of student birthdays for the week and communication of important events and messages. Students assemble in grade groups in the College Hall. Parents are very welcome to attend.

Afternoon Assemblies - K-2 (Infants), Years 3-6 (Primary)

Throughout the term, an afternoon assembly will be held in the College Hall to showcase student work and present awards for learning. An email will notify parents if their child is receiving an award at the assembly. Assemblies will alternate between infant grades and primary grades with each class taking responsibility for running the assembly and presenting an item.

Secondary Assemblies

Secondary assemblies are held fortnightly in the College Hall and are an opportunity for students to showcase their work.

The canteen is available each day for the purchasing of food and drinks. The canteen operates throughout recess and lunch and provides a menu of items which complies with the Healthy Canteen Guidelines. The Canteen also provides an on-line facility (Munch Monitor) for payment and ordering of lunches. Primary families should note that Fridays are ONLINE orders ONLY, no paper bag orders are accepted on this day.

Learning Spaces

Students are responsible for the cleanliness and good order of the learning spaces under the direction of the teachers.

Bags are to be placed in an orderly manner in storage areas, bag racks or lockers as directed by the teacher. Media equipment is not to be interfered with under any circumstances. Any damage to rooms or equipment will be paid for by the person causing the damage. Students are not to operate the fans, heaters and air conditioners.

Students are not to be in learning spaces during learning sessions, recess and lunch times unless supervised by a teacher.

School Grounds

Students should make every effort to keep the grounds free of paper and other refuse by making use of the containers provided. The school encourages students to recycle rubbish wherever possible. The trees and gardens should be carefully protected.

All money for school fees, resource fees, fundraising etc. is sent to the office in the same way i.e. via the Homeroom or class ‘office bag’ system. Please place the money in an envelope clearly marked with the amount, purpose and your child’s name and Homeroom or class. It is to be given to your child’s teacher, who will place the envelope in the bag which is sent to the office each morning. Receipts are placed in the bags and returned to the primary classes each afternoon for the teachers to give to the appropriate child. Receipts for secondary students are returned in the Homeroom bags the next morning. Parents can, alternatively, pay all fees in person at the office (cash, cheque, EFTPOS, credit card) or via direct debit and BPAY.

The rights and responsibilities of students and staff are supported by policies based on procedural fairness. Procedural fairness is a basic right of all when dealing with authorities. It refers to what is sometimes described as the ‘hearing rule’ and the ‘right to an unbiased decision’. The ‘hearing rule’ includes the right of the person against whom an allegation has been made to know the allegations related to a specific matter and any other information which will be taken into account in considering the matter; know the process by which the matter will be considered; respond to allegation, and know how to seek a review of the decision made in response to the allegations. The ‘right to an unbiased decision’ includes the right to impartiality in an investigation and decision-making and an absence of bias by a decision-maker. Parents will be asked to put all complaints in writing so that they can be handled by the appropriate staff member.

Students and staff take part in scheduled and unscheduled emergency drills to ensure the safety of the children. Evacuation Maps are located in each learning space.

Students are expected to:

  • Attend school on the day of an examination
  • Be ready half an hour prior to the scheduled start
  • Bring pens, pencils, erasers, geometry sets, calculator in a clear plastic bag - no other items are allowed in the examination room
  • Follow all directions from the supervisors
  • Not leave the examination room early

A student will be considered to have satisfactorily completed a course, if in the College Principal’s view, there is sufficient evidence that the student has:

  • followed the course endorsed or developed by NESA
  • applied themselves with diligence and sustained effort to the set tasks and experiences provided by the school, i.e. all set work is to be submitted on time, students are to attend all classes, students are to concentrate on their studies in class and not cause disruption
  • achieved some or all of the course outcomes

All excursions and incursions undertaken by students are linked to educational outcomes. Signed parental permission is required for external excursions. Students are not able to attend any excursion without written consent. Medical details are required to be completed in-full, at the request of the College. Permission is usually obtained electronically via the Skoolbag app.

Homework is set in accordance with the College's Homework Policy. To enable parents to support their children in meeting their home study requirements, homework is communicated via the Google Classroom (Stages 3-6), via a weekly Communication Sheet (Early Stage 1-Stage 2) or the College Google Site. The best homework is work that engages the child in deep learning experiences. Each grade will have a different amount of homework. Homework may also differ from nightly work to weekly contract or project assignment work. Students are given homework for a number of reasons depending on the year level. Through homework students:

  • Learn to learn – they learn to be self starters and self organisers
  • Make connections between the real world and their learning
  • Prepare for the next day
  • Revise the current work
  • Use wider resources than are readily available at school
  • Explore further, deeper what they have learned.

When students do homework, parents learn about:

  • What students are learning
  • About the quality of their learning
  • About the growth and development of their children.

There are different types of homework such as:

  • Reading for pleasure – books, novels, newspapers
  • Preparing presentations
  • Completion of class activities
  • Revision exercises
  • Exam preparation: study notes, summaries (practice papers)
  • Research tasks – interviewing, searching, sorting, note-taking
  • Creating and designing activities and tasks
  • Pre-work: work that is new to students (such as researching a topic of their own choice; preparing for the next day…)
  • Ongoing projects

Parents can help with the routine of homework by:

  • Setting priorities and routines
  • Supporting students as they start
  • Providing a place & space that is efficient and work smart
  • Turning the TV, or other distractions, off until homework is done
  • Making sure students complete small homework activities routinely. They build the skills needed for formal assessment tasks
  • Praising effort not result. Comments such as “you’re working well tonight” or “that’s great” are often very useful in the early stages of motivating a child to persist with homework
  • Making sure there is a balance in students’ lives
  • Celebrating the nights that are homework free
  • Helping students organise themselves – calendars, planners, fridges
  • Checking school diaries
  • Checking your child’s homework, concentrating on the good points
  • Keeping an eye on how long homework takes. Speak to the class teacher if you are concerned that your child is taking too long to complete their homework.
  • Allowing your child to experience the consequences of handing in work to the teacher that is not perfect, or even late
  • Don’t do the actual homework for them or it will be you learning, not them
  • Talking to the teacher if there are problems

Take Home Assessment Tasks - Years 7-12

Assessment tasks often form a significant part of learning at home for secondary students. Parents can help students:

  • Manage assessment tasks
  • Start as soon as possible
  • Read the task aloud with your child
  • Read the criteria or guidelines for the task really carefully
  • Seek answers to questions about the task or the guidelines from the teacher
  • Spend time exploring the possibilities of the task but let your child decide the task direction
  • Look in the relevant workbooks, textbooks and handouts that the student has so you can see the context for the task
  • Research early
  • Use technology wisely
  • Use the diary guidelines for plagiarism and bibliographies

School Based Assessment - Secondary students

Assessment at school takes the form of tasks, projects, process diaries and examinations. If a student is absent on the day a task or project is due or an examination is to be held, the student will make sure that:

  • The office is notified by 8:30 am by a parent/carer clearly on or before the due date. The following information should be provided: student’s name and the name(s) of the task or tasks that will be missed because of the absence. This message will be given to the relevant Team Leaders.
  • A doctor’s certificate is produced on the next day of school attendance. This must be given to the office and it will then be given to the relevant Team Leaders.

The Team Leaders will:

  • Determine whether it is appropriate to give the same task, a similar task, an estimate mark or whether a zero mark should be awarded. Failure to notify the office on the day an assessment is due will generally result in a mark of zero
  • Advise parents in writing when a zero mark has been awarded

Students in Years 10, 11 and 12 should closely read the ROSA, Preliminary Course or HSC Assessment Guide so that they know when assessments are due. The assessment policy and schedules are shared with parents/carers via the Skoolbag App.

Please note that assessment tasks will not be rescheduled to accommodate family holidays.

Google Classroom

Secondary students have a Google Classroom for each course. Stage 3 students have a Google Classroom for their class that they work on daily using their personal devices. Younger primary students will use Google Classrooms for particular subjects or tasks and access these via school devices.

Google Classroom is a digital learning platform that students use to access information, complete work and receive feedback. We recommend that families sit beside their child (Years 5-12) at least once each week to look through their classrooms and discuss their learning across the subjects. This valuable tool provides a window into our classrooms and provides real time feedback to families.

All secondary students are issued with a College photo I.D. card that contains an identity barcode for library/photocopying access rights as well as the student’s date of birth. This card remains the property of the College and must be returned if the student’s enrolment is terminated.

The following items are not to be brought to school at any time:

  • Liquid Paper
  • Metal rulers
  • Permanent felt pens or markers
  • Inappropriate items of jewellery
  • Precious items and valuables to minimise risk of damage or theft
  • Laser pens
  • Chewing gum
  • Aerosol cans (deodorants, perfumes, etc.)

The curriculum is made up of programs of study developed by teachers using the NSW Education Standards Authority (NESA) syllabus documents. The key learning areas of English, Mathematics, History, Geography, Science and Technology, Creative Arts, and Personal Development, Health and Physical Education are covered throughout the week in all classes from Kindergarten to Year 6. Student growth and performance is supported by many key staff across the College, including the Diversity Team, College Counsellors, Director Wellbeing and Wellbeing Team Leaders. The ongoing support of students with additional needs is provided in accordance with CEDP policies and procedures.

Students in Years 5-12 are provided with a secure locker and therefore money and valuables should not be left in bags. Each student is allocated a locker but it may not be used until the student supplies a combination lock. The lock will be placed on the designated locker. Where possible, however, valuables should not be brought to school to minimise risk of loss or theft. Students are expected to place their bags, books and equipment in their locker at the start of each day. They should only carry what is required for the lessons up to the next break time. Lockers should not be accessed between lessons.

All items of clothing (including shoes) and personal items (drink bottles, lunch boxes etc.) must be marked in permanent marker with your child’s full name.

The College has a lost property tub in the Student Foyer. All unclaimed items will be given to the clothing pool after being displayed at particular times during the term.

Students are recognised and acknowledged in many ways for their efforts both inside and outside of the classroom. School Merit Awards are issued to students who deserve recognition for their effort or application to their work or for an outstanding contribution they may make. These are awarded at assemblies. Parents will be notified should their child be receiving such an award. Class teachers also have a series of their own awards to affirm children. These may be stickers, stamps, merit cards, special passports and contracts. Your class/grade teachers can outline their own reward methods. Formal school awards are also awarded at the end of each year. These include Principal’s Award, Academic Achievement Award, Academic Excellence Award, Saint John XXIII Christian Living Award and Sportsperson of the Year Award.

Merit Awards are issued to students to recognise achievement, effort or application to their work or any outstanding contribution they may make. Merit awards accumulate from year to year and contribute points to the College House competition.

Students who receive 5 Merit Awards qualify for a Team Leader Award (worth 5 points each).
Students who receive 5 Team Leader Awards qualify for an Director’s Award (worth 25 points each).
Students who receive 2 Director’s Awards earn the distinction of receiving a Principal’s Award (worth 50 points each).

The normal school rules for jewellery and makeup apply. Clothing should be neat, modest and appropriate. Closed-in footwear is to be appropriate.

As a Catholic College, the study of religion is an important part of the curriculum. Children are educated in the teachings of the Catholic faith and the values of the Gospel. As with all Catholic schools in the Diocese of Parramatta, the Diocesan Religious Education program called Sharing Our Story is used from Kindergarten through to Year 12. This program incorporates elements of scripture, the life of Jesus, Catholic doctrine, reflection and prayer. Studies of Religion in Years 11 and 12 is offered at both 1 and 11 Unit level.

Students regularly participate in school and parish masses and the sacrament of reconciliation. The College RE program is designed to complement and add to the Parish Sacramental programmes. The prayer life of the school is integral throughout our day both inside and outside the classroom and is an essential part of the spirituality days and senior retreat programme. Staff prayer based on the Gospels is shared each Monday morning.

There is a rich and varied liturgical life at the College and Liturgies are celebrated for Grandparents Day, Father's and Mother's Day, Lent and Advent. Major church memorials and feasts are also celebrated with music, drama and dance in a joyful and appropriate manner.

Social Justice is a particular focus within the entire College community with students being given the opportunity to be involved in a wide variety of Social Justice activities.

"The measure of the greatness of a society is found in the way it treats those most in need, those who have nothing apart from their poverty!"
Pope Francis, Text from 7/25/2013 in Rio, Brazil.

At the College, weekly participation in physical activity occurs within the students' timetable. In their first PDHPE lesson, teachers will inform secondary students of their practical lessons and theory lessons, including the days they wear sports uniform to school. Primary students wear sports uniform to school each Monday and Friday.

In addition to school-based sport, there are many Gala Days throughout the year. Secondary students should sign up to the Sport Google classroom to receive notification of trial dates. Primary students will be informed of Gala Day opportunities by their teachers. Further, there are also pathways for students to represent the College in their chosen sport at Zone, Regional, State and National levels.

Six days are set aside each year for the College staff to come together for professional and school development. These are ‘pupil-free days’ which means the students do not attend school and parents are asked to make arrangements for the supervision of their children. Parents will be given advance notice when a staff development day is held. There is usually one Staff Development Day per term, as well as one day at the commencement of the school year and two at its conclusion.

The children have the opportunity to open up a YouthSaver Account with the Commonwealth Bank. School Banking day is determined on an annual basis and will be advertised via the College Website and College Facebook page. 

A Student Diary will be distributed to students in Year 5 to Year 12 inclusive on the first day of school. The Diary includes important information and guidelines pertinent to many aspects of the expectations and requirements of each student of the College. Students are not to deface their Diary. Students are not to deface their diary and all lost, stolen or graffitied diaries must be replaced at your cost.

Diary

Learning technologies and resources are available to all staff and students of The Catholic Learning Community St John XXIII. The College network is used to facilitate curriculum related information gathering and communication within the learning community.

The CEDP Acceptable Use policies and The Catholic Learning Community St John XXIII Learning Technologies User Rights and Responsibilities Agreement govern the acceptable use of technology in our Learning Community.

 

If a student uses personal devices inappropriately or against teacher directive, for the first offence, the student will be required to lodge the device at the office and collect it at the end of the school day.

A second offence will result in the automatic lodgement of the device in the office for five school days. Subsequent offences will require a parental interview to discuss the management of the device.

NB: Devices for audio or visual recording purposes are not to be used by students at any time without permission from a teacher. This protocol applies to both learning and break times.

Each student is issued with a timetable at the start of the year. This timetable outlines the subjects, teachers and locations of the lessons. Students are encouraged to keep a copy in their school diary and take a photo to keep on their devices.

In the College Diary there is a map to help assist students to locate the classrooms.

Diary

The School Opal card gives eligible students free or discounted travel between home and school, using the train, bus and ferry services you nominate in your application. To be eligible for a School Opal card, students may need to live a minimum distance from their school:

  • K-2 (Infants) No minimum distance
  • Years 3-6 (Primary) 1.6km straight line distance or 2.3km walking
  • Years 7-12 (Secondary) 2.0km straight line distance or 2.9km walking

For more information in relation to the School Opal Card phone 131 500 or visit transportnsw.info/school-students.

Bus

Students should move quickly and sensibly to buses on dismissal. The school buses depart shortly after dismissal each afternoon from the carpark area immediately in front of the College. Students are responsible for their belongings. Teachers are rostered to supervise children catching the bus. It is the student’s responsibility to move to the bus waiting area quickly after dismissal to avoid missing the bus. If students miss the bus, they need to report to the office to contact parents to arrange alternative transport home.

Bikes & Scooters

RMS recommends that only children 10 years and over should ride unassisted. Bikes and scooters are not to be ridden in the College grounds. Students who choose to ride bicycles or scooters must wear helmets and must secure their bicycles/scooters in the racks provided using a lock. This area is secured during the day. Students are responsible for their belongings. The school will not accept responsibility for damage to any bicycles or scooters.

Walking/Parent Pickup

All students who walk home are to use pedestrian crossings and leave the College grounds in a timely manner. If parents are picking up children, they should either park their cars in streets adjacent to the school grounds or front car park. Alternatively they may use the two designated Kiss & Drop areas, A - K and L - Z. To ensure the safety of all students and the ready access of the school bus services, parents are not to block the College entry areas. Parents are asked not to park in College Bus Zones or Kiss & Drop Zones.

Students should move quickly and sensibly to buses on dismissal. The school buses depart shortly after dismissal each afternoon from the carpark area immediately in front of the College. Students are responsible for their belongings. Teachers are rostered to supervise students catching the bus. It is the student’s responsibility to move to the bus waiting area quickly after dismissal to avoid missing the bus. If students miss the bus, they need to report to the office to contact parents to arrange alternative transport home.

It is essential that students use their Opal card and “tap on” and “tap off” for EVERY journey. This information is used by Transport NSW in allocating the number of buses to attend our school. Students catching buses without their Opal card can result in insufficient buses being provided for the size of our community.

Inappropriate and unsafe behaviours will not be tolerated on buses. These distract the driver and create unsafe situations for all students on the bus.

Families are encouraged to considered active travel options. Bikes and scooters can be used to travel to school, but are not to be ridden once in the College grounds. Students who choose to ride bicycles or scooters must wear helmets and must secure their bicycles/scooters in the racks provided using a lock. Students are responsible for their belongings. The school will not accept responsibility for damage to any bicycles or scooters. Note: RMS recommends that only children 10 years and over should ride unassisted.

The College encourages and values parental partnership in both the curricular and extracurricular activities.

The Parents and Friends Association is a well-established and active body that provide social and community events and funding for projects to enrich the life experiences and facilities at the College. Meetings are held once per term at the College to discuss and plan various matters including fundraising, social events and other matters associated with the College. New members are always welcome and meeting times are advertised on the College website, Facebook page and Skoolbag app.

Parents are encouraged to play an active role in the life of the school. There are many opportunities for parents to assist and and we hope you will be keen to offer your help in one of the following areas:

  • Being an active Parents and Friends Association member
  • Attending Parents and Friends meetings
  • Attending social and fundraising events during the year, eg. Welcome event, Parent Social Evenings, Spring Fair
  • Participating in our Parent Helper program
  • Attending school excursions when invited by the teacher
  • Supporting school sporting events, eg. Athletics and Swimming Carnivals
  • Assisting at Resource Helper Mornings.

Helpful Tips

As parents, we can plan everything for our children, but it is a good idea to chat about a range of "What if...?" scenarios to assist them to build resilience and confidence.

Some scenarios to brainstorm might include:

  • getting lost
  • forgetting your home reader / diary etc
  • getting a detention
  • needing help with something
  • not finishing homework activities
  • missing the bus
  • feeling nervous / uncomfortable
  • losing Opal card / money
  • feeling sick / unwell
  • forgetting to pack lunch
  • there is an emergency
  • someone I know is upset
  • something happens on the way to / from school
  • peer pressure situations
  • risk-taking behaviour.

You change your address or home/work/mobile telephone numbers

  • Notify your child’s teacher and attend the College office immediately to complete a ‘Notice of Change’ form so that our student records can be up-dated and you can be contacted in the event of an emergency.

You are requested to complete forms, permission notes etc

  • Do so immediately through the Skoolbag App.

Your child is not well

  • Keep your child at home and inform the College on their return by a written explanation.

  • Parents are asked not to send their child to school when he/she is not well - children get very distressed when they are sick, and they also run the risk of infecting other children.

  • If your child is well enough to return to school, but still requires medication, an ‘Authority to Administer Medication’ form needs to be filled in at the College office, stating the dosage and times medication is to be administered. Similarly children on maintenance medication also need to provide the College with details.

You are not at home during school hours

  • Please ensure you have supplied the school with an Emergency or work contact phone number.

You wish to collect your child early

  • Please send a note to your child’s teacher advising what time you need to collect your child. Students should present themselves to the student foyer at that time. When collected, College reception staff will mark the roll accordingly. Primary and secondary parents must come to the Administration Office to sign their children out.

  • Please do not arrange to meet your child in the College carpark.

Your child loses a school uniform item

  • Check the lost property box located in the student foyer. Please ensure that all items of clothing, drink bottles, lunch boxes, etc are clearly marked with your child’s name.

You will be late collecting your child

  • Please contact the College office by phone, before 2:00 pm so that a message can be passed onto your child.

  • Parents please note that supervision in the primary school is strictly from 8:15 am until 3:35 pm. Supervision in the secondary school is from 8:15 am – 3:30 pm (Bus duty area only).

You wish to see the College Principal or Directors

  • Please liaise with the administration staff to schedule an appointment with the College Principal or Directors.

You wish to see your Child’s Teacher

  • A request for an interview can be made via the student diary or by telephoning the office to make a mutually convenient appointment time.

You need a copy of an excursion form or general correspondence

  • Go to the Skoolbag App to access the e-form, or correspondence/alerts.

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